STENOIMPERIUM

If at first you don’t succeed, lie, lie again! It seems like the court reporters in this industry are living in an alternate reality with plotlines that seem to jump out of the hit reality HBO series Pretty Little Liars, with episodes entitled “Reality Bites Me,” “Monsters in the End,” “For Whom the Bell Tolls,” “The Perfect Storm,” “Salt Meets Wound,” “The New Normal,” “Be Careful What you Wish 4,” and “Know Your Frenemies.” Instead of characters who are in a conspiracy to cover up for the mysterious disappearance of a friend, there is a sinister real-world plot to cover up a lie being perpetrated on unsuspecting litigants, attorneys, judges, and court reporters in the legal industry.

“We only use them on public hearings and jobs you don’t want,” they said. Showing a transcript from March 16, 2022, Superior Court of the State of California, County of Los Angeles, reported by a Notary Public, from Atkinson Baker, A Veritext Company.

A Web of Deception

What was once a profession built on integrity and impartiality has been slowly infiltrated by a corporate culture that prioritizes profit over the truth. Court reporters, who are expected to be the guardians of an accurate record, are now finding themselves at the mercy of corporate entities more concerned with cost-cutting than quality control. The industry is increasingly being dominated by large firms that outsource work to individuals with minimal qualifications, replacing highly trained stenographers with digital recordings and uncertified typists who lack the legal knowledge and precision necessary for accurate transcription.

The result? A system rife with errors, misrepresentations, and outright fabrications. Transcripts are riddled with inaccuracies, key testimonies are omitted or distorted, and in many cases, the final records do not match what was actually said in the courtroom. This has led to appeals being denied, cases being unfairly decided, and a loss of trust in the very institutions meant to uphold justice.

The Corporate Takeover

Traditionally, court reporters were independent professionals or worked for small agencies, ensuring a high level of accountability. However, in the past decade, large corporate entities such as Veritext, US Legal Support, and Magna Legal Services have aggressively acquired smaller firms, consolidating the industry under their control. Their business model prioritizes volume and cost-cutting, often at the expense of accuracy and professionalism.

One of the biggest concerns is the widespread use of uncertified digital reporters who simply record proceedings and send them off to be transcribed by low-paid overseas workers or artificial intelligence programs. This shift has introduced numerous issues, from technical malfunctions to grossly inaccurate transcripts. Despite these problems, companies continue to market this approach as a “cost-effective alternative” to traditional stenographic reporting.

The Lie That Keeps on Spinning

The deception is not just limited to the quality of transcripts. Many court reporting firms have been caught misleading attorneys and judges about their services. They claim to provide professional, certified court reporters when in reality, they are using unlicensed notaries, digital recorders, or inadequately trained personnel. When confronted, their response is often a carefully crafted PR spin, insisting that these methods are “industry standard” and “compliant with legal requirements.”

Attorneys who request traditional stenographers are frequently misled, only discovering after the fact that their proceedings were recorded rather than transcribed in real time. By then, it is often too late to correct the errors that inevitably arise in the final transcript. This bait-and-switch tactic not only undermines the integrity of the legal system but also places attorneys in precarious positions when they unknowingly rely on flawed records.

The Consequences of Inaccuracy

For those unfamiliar with the legal process, the impact of inaccurate transcripts may not be immediately apparent. However, consider the following real-world consequences:

1. Wrongful Convictions: If a criminal trial transcript contains errors, misquotations, or missing testimony, it can lead to wrongful convictions or prevent legitimate appeals from moving forward.
2. Civil Litigation Disasters: In high-stakes lawsuits, a single mistranscription can change the outcome of a case, costing businesses and individuals millions of dollars.
3. Lost Careers and Reputations: Attorneys rely on transcripts for depositions, trial preparation, and appeals. An inaccurate transcript can discredit a lawyer’s argument, damage their reputation, and, in some cases, lead to professional malpractice claims.
4. Undermining Public Trust: When litigants and the public lose confidence in the legal process, the fundamental principles of justice and due process are at risk.

A Call to Action

The legal community cannot afford to ignore this growing crisis. Attorneys, judges, and policymakers must take a stand against the corporate takeover of court reporting and demand transparency, accountability, and adherence to professional standards. Some potential steps include:

• Legislative Action: Passing laws that require certified stenographic reporters for legal proceedings and prohibit the use of unlicensed digital recorders in court.
• Industry Oversight: Establishing stricter regulations and enforcement mechanisms to hold court reporting firms accountable for misrepresentations and substandard services.
• Attorney Awareness: Lawyers must be vigilant about the court reporting services they use, explicitly requesting certified stenographers and refusing to accept digital recordings without proper oversight.
• Consumer Advocacy: Encouraging litigants and businesses to demand transparency in the selection of court reporting services, ensuring that they receive accurate and reliable transcripts.

Final Thoughts

The legal system relies on the accuracy and integrity of the record, and court reporters have long been the unsung heroes ensuring that justice is preserved. However, the creeping influence of profit-driven corporations threatens to erode the profession’s integrity, turning a once-respected field into a race to the bottom.

If at first you don’t succeed, the answer is not to lie, lie again. It is time to expose the truth, hold bad actors accountable, and restore faith in the court reporting industry. The legal community, and indeed the principles of justice itself, depend on it.

It’s Not Every Day You Get a Professional Athlete on Your Jury Panel

When most people think of jury duty, they probably picture a day spent in a stuffy courthouse, waiting to be called in for a case that may not even affect them. Jury duty is often seen as a civic duty that can be inconvenient, but it’s a responsibility that keeps the justice system functioning. However, every once in a while, an unlikely twist can turn a standard trial into something more memorable. This time, that twist came in the form of an NFL player: Brandon Aubrey, the placekicker for the Dallas Cowboys.

Aubrey, a relatively new face in the NFL, recently made headlines not for his athletic prowess but for fulfilling his civic duty in a very public way. The Dallas Cowboys kicker missed a practice session, with reports emerging that his absence was due to jury duty. While professional athletes missing practice isn’t exactly newsworthy, Aubrey’s situation was a bit different. He was on a jury panel, participating in a trial that could span multiple days.

For most people, missing a workday for jury duty is already a hassle. But for someone like Aubrey, who’s part of a high-profile team with an incredibly packed schedule, it meant juggling the responsibilities of professional sports with the duties of citizenship. The situation brought to light how the lives of public figures can be intersected by everyday obligations like jury duty — obligations that, no matter your career, you can’t simply skip out on.

Imagine being the defendant in a case and finding out one of the jurors is a professional athlete. It’s hard not to wonder how the dynamics of the courtroom might change with someone like Aubrey in the room. With his fame, his athletic career, and the recognition that follows, it’s possible that his presence could alter the tone of the trial. For Aubrey, though, it was just another day in the life of fulfilling his civic duty. His situation highlights how jury duty can impact people from all walks of life, even those with schedules that demand almost constant attention.

The timing of Aubrey’s jury duty also posed a unique challenge. As a professional athlete, Aubrey is no stranger to pressure, especially with the Cowboys’ postseason hopes on the line. Missing practice during a crucial time of the season isn’t ideal for any player, but Aubrey handled the situation with a good attitude, acknowledging the importance of fulfilling his legal obligations.

Ultimately, Aubrey was expected to miss more practices as the trial continued, though his team and coaching staff were supportive of his involvement. It was a reminder that no one, not even an NFL kicker, is exempt from the call of duty.

For those sitting on a jury, it can be an inconvenient interruption to daily life, but for someone like Aubrey, it also serves as a reminder that regardless of how famous or busy you are, everyone plays a role in ensuring justice is served. Jury duty isn’t just for the average citizen; it’s an equalizer in the justice system, one that unites people from all professions and walks of life in the pursuit of fairness.

So, the next time you find yourself summoned for jury duty, just remember — you might not be the only one sitting there. You could be alongside a famous athlete or another public figure, each of you doing your part to keep the wheels of justice turning. Who knows? Your panel might just include someone whose day job is to kick game-winning field goals.

The court reporting industry, while predominantly female, faces significant gender and women’s rights challenges that mirror broader societal issues. Despite women comprising approximately 89% of court reporters, they encounter systemic biases, wage disparities, and underrepresentation in leadership roles. Addressing these issues is crucial to ensuring equity and progress within the profession.

Historical Context and Gender Dynamics

Historically, court reporting was male-dominated. Over time, it transitioned to a predominantly female profession, yet this shift did not eliminate gender-based challenges. Women in court reporting often face misconceptions about their roles and capabilities, leading to undervaluation of their work. For instance, despite their critical function in the legal system, court reporters frequently contend with stereotypes that diminish their professional standing.

Challenges Faced by Women in Court Reporting

1. Wage Disparities and Economic Inequality Despite their majority presence, female court reporters often experience wage disparities. Factors contributing to this include undervaluation of “women’s work” and limited opportunities for advancement. The perception that court reporting is a lesser-skilled profession can lead to lower compensation, reflecting broader societal biases that devalue roles predominantly occupied by women.
2. Underrepresentation in Leadership Positions While women dominate the field numerically, they are underrepresented in leadership and decision-making roles within the industry. This disparity mirrors trends in other sectors, where women, despite their numbers, hold fewer positions of power and influence. The lack of female representation in leadership can perpetuate policies and practices that do not adequately address the unique challenges faced by women in the profession.
3. Gender Bias and Stereotyping Female court reporters often confront gender biases and stereotypes that question their professionalism and competence. These biases can manifest in various ways, from assumptions about their technical abilities to challenges in being taken seriously in male-dominated legal settings. Such prejudices not only affect individual careers but also reinforce systemic barriers to equality within the profession.

Pathways to Progress

Addressing these challenges requires a multifaceted approach:

1. Policy Reforms and Advocacy Professional organizations, such as the National Court Reporters Association (NCRA), must advocate for policies that promote fair compensation, equitable opportunities, and recognition of the profession’s importance. This includes lobbying for standardized wage practices and creating platforms for women to ascend to leadership roles.
2. Educational Initiatives and Awareness Programs Implementing educational programs that challenge existing stereotypes and biases is essential. Workshops and training sessions can raise awareness about the value of court reporting and the critical role women play in the legal system. By educating both legal professionals and the public, these initiatives can help shift perceptions and foster greater respect for the profession.
3. Mentorship and Support Networks Establishing mentorship programs can provide female court reporters with guidance, support, and opportunities for professional development. Experienced mentors can help navigate workplace challenges, advocate for equitable treatment, and empower the next generation of women in the field. Support networks also offer a platform for collective action and solidarity, amplifying women’s voices within the industry.
4. Encouraging Male Allyship While the profession is predominantly female, engaging male allies is crucial in challenging and changing the systemic biases that exist. Encouraging more men to enter the field can help balance gender dynamics and dispel stereotypes. Male colleagues can also play a pivotal role in advocating for gender equity and supporting initiatives aimed at empowering women within the profession.

Conclusion

The court reporting industry stands at a crossroads, with the potential to lead by example in addressing gender and women’s rights issues. By confronting wage disparities, promoting women into leadership roles, challenging gender biases, and fostering inclusive support networks, the profession can pave the way for a more equitable future. The state of women in court reporting is a reflection of broader societal dynamics, and proactive measures within the industry can contribute significantly to the advancement of women’s rights and equality at large.

Court reporters play a crucial role in the legal system, ensuring that every word spoken in depositions, trials, and hearings is accurately recorded. Their work is fundamental to justice, yet many find themselves struggling financially, not because of a lack of skill or dedication, but due to exploitative practices by court reporting agencies. These agencies, which act as middlemen between court reporters and law firms, often manipulate pay structures, impose unfair fees, and withhold essential work, leaving many hardworking professionals underpaid and overworked.

The Exploitation Begins: Unfair Pay Structures

Court reporters are typically classified as independent contractors rather than employees, which means they receive no benefits, no job security, and must cover their own expenses. Despite this classification, many agencies control every aspect of a reporter’s work, from scheduling to rate setting, creating a power imbalance that allows for significant exploitation.

One of the primary ways agencies take advantage of court reporters is by paying them only for transcripts and not for the time spent in proceedings. A court reporter might sit through an eight-hour deposition, but if the attorney chooses not to order a transcript, the reporter often earns nothing. This practice results in long hours of unpaid labor, an arrangement that disproportionately affects newer reporters who lack the connections to secure high-volume, well-paying jobs.

Additionally, agencies often take an enormous cut of transcript fees. While a law firm may pay several dollars per page for a transcript, the reporter’s share of that payment is often shockingly low. Some agencies claim as much as 50% or more of the fees, leaving the reporter with a fraction of what they actually earned through their labor. Agencies also don’t share with reporters any part of exhibit fees or add-ons, such as a word concordance and condensed, and other fees.

Hidden Fees and Unfair Costs

To add insult to injury, many agencies impose hidden fees on court reporters, further reducing their already meager earnings. These fees come in various forms, including:

• Administrative Fees: Some agencies charge court reporters for basic services such as transcript storage or document processing, even though these should be standard operational costs covered by the agency itself.
• Software and Equipment Costs: Court reporters must provide their own steno machines, computers, and specialized software, which can cost thousands of dollars. Many agencies, however, demand that reporters use specific (often expensive) software and refuse to reimburse any of these costs.
• Transcript Copy Sales: In many cases, agencies resell transcripts to multiple parties, but do not share these additional earnings with the reporter. A transcript that a court reporter was paid for once may be sold multiple times at full price, yet the reporter sees none of that extra revenue.
• Scoping and Proofreading Costs: Court reporters must hire their own subcontractors who provide scoping and proofreading services. Sometimes agencies use their own in-house proofreaders and pass the cost onto the court reporters.

The Threat of Blacklisting

Court reporting agencies maintain tight control over the industry, and one of their most effective tools for silencing dissent is the threat of blacklisting. Reporters who question unfair pay, demand better working conditions, or refuse to accept exploitative contracts often find themselves suddenly without work. Agencies may label them as “difficult” and quietly ensure they receive fewer job assignments or none at all.

This practice keeps many reporters in line, fearful that speaking out will cost them their livelihoods. Because agencies control the vast majority of legal work opportunities, being blacklisted by even one major player can mean months without income. This power dynamic makes it extremely difficult for reporters to push back against unfair practices or advocate for better conditions.

Delays in Payment

Another common tactic agencies use to take advantage of court reporters is delaying payment. Many court reporters wait weeks or even months or years to receive money they earned, making it difficult to manage personal finances. Some agencies operate on a “pay when paid” model, meaning that reporters don’t get paid until the agency receives money from the law firm or client. This can lead to financial instability, especially for independent contractors who rely on timely payments to cover their expenses.

In some cases, agencies will even use delaying tactics to pressure reporters into accepting lower rates. If a reporter complains about slow payment, the agency may suggest they take a pay cut in exchange for faster processing, effectively coercing them into accepting unfair wages in desperation.

Lack of Legal Protections

Despite being integral to the legal system, court reporters have little legal recourse when they are exploited by agencies. Labor laws often do not protect independent contractors in the same way they protect traditional employees, leaving reporters with few options to challenge unfair treatment.

Attempts to unionize or collectively bargain are often crushed before they gain traction. Agencies exploit the fact that reporters work in isolation, making it difficult to organize effectively. Furthermore, legal action against agencies is costly and time-consuming, making it an impractical option for most reporters who are already struggling financially.

How Agencies Get Away With It

The primary reason court reporting agencies continue to exploit reporters with impunity is the lack of regulation in the industry. Unlike salaried employees, court reporters do not have the protection of minimum wage laws, overtime pay, or benefits. Agencies use this lack of oversight to maximize their profits while minimizing costs, creating an environment where they hold all the power.

Additionally, the complexity of court reporting work means that most outsiders—including attorneys and clients—do not fully understand the financial struggles reporters face. This ignorance allows agencies to continue their exploitative practices without pushback from those who use their services.

What Can Be Done?

While the current situation is bleak, there are steps that can be taken to fight back against exploitative agencies:

1. Advocate for Regulation: Stronger labor laws protecting independent contractors in the legal field could help prevent many of these abuses. Legislative efforts should focus on ensuring fair pay, timely payments, and greater transparency in transcript sales.
2. Transparency in Fee Structures: Agencies should be required to disclose exactly how much of the transcript fee goes to the reporter versus the agency itself. This would allow reporters to make more informed decisions about which agencies to work with.
3. Unionization Efforts: While difficult, collective bargaining among court reporters could help push back against unfair practices. Strength in numbers could allow reporters to demand better rates and working conditions.
4. Direct Contracting: More court reporters should consider working directly with law firms instead of relying on agencies. By cutting out the middleman, reporters could retain more of their earnings and have greater control over their work.
5. Educating Attorneys and Clients: Many lawyers and clients are unaware of how little court reporters are paid for their work. Educating them about these issues could encourage them to demand fairer payment structures from agencies.

Conclusion

Court reporting agencies have created a system where they profit immensely off the labor of hardworking reporters while leaving those same reporters struggling to make ends meet. Through unfair pay structures, hidden fees, blacklisting, delayed payments, and a lack of legal protections, agencies have built an exploitative business model that continues largely unchecked.

However, change is possible. By pushing for better regulations, increasing industry transparency, and encouraging collective action among court reporters, the industry can move toward a fairer and more sustainable future. The people who document the words of justice deserve to be treated with fairness and respect—not as disposable workers whose labor is undervalued and taken for granted.

Introduction

Court reporting is a critical component of the legal system, providing accurate transcripts of legal proceedings, depositions, and other events that require official documentation. While some court reporters are employed full-time by courthouses, many professionals in this field choose to work as freelancers. Freelancing as a court reporter offers flexibility, independence, and the potential for high earnings, making it an attractive career option for many.

This article explores what it means to be a freelance court reporter, the different types of jobs available, earning potential, and tips on finding work in this competitive yet rewarding field.

---

What is a Freelance Court Reporter?

A freelance court reporter is an independent contractor who provides court reporting services on a per-assignment basis rather than working under a salaried position in a courthouse. Unlike full-time court reporters who typically work a structured 40-hour week, freelancers have the flexibility to set their schedules, choose their assignments, and decide how much they want to work.

While traditional court reporters employed by courthouses may have additional duties such as research and procedural administrative tasks, freelancers focus primarily on recording, transcribing, and delivering official transcripts of proceedings. They also have the opportunity to take on multiple clients, diversifying their work experience and income sources.

---

The Advantages of Freelancing in Court Reporting

Choosing to freelance as a court reporter comes with a variety of benefits:

1. Flexible Schedule: Freelancers control their workload and can decide when and where they want to work.
2. Higher Earning Potential: Because freelancers are paid per job, those who take on more assignments can significantly increase their income.
3. Diverse Work Opportunities: Freelance court reporters can work in various settings, broadening their experience beyond courtroom proceedings.
4. Entrepreneurial Independence: Freelancers operate like business owners, allowing them to cultivate their own client base and negotiate rates.

However, freelancing also comes with challenges, such as unpredictable workloads, the need to manage one’s own business operations, and the requirement to secure health insurance and retirement savings independently.

---

Types of Freelance Court Reporting Jobs

Freelance court reporters are not limited to courtrooms; they can work in various settings, including:

1. Depositions

A large portion of freelance court reporting work involves depositions—formal sworn testimonies taken before a trial. Lawyers hire court reporters to transcribe these sessions for official records.

2. Municipal Hearings

Local government agencies conduct hearings on zoning laws, licensing issues, and other matters, requiring official documentation by court reporters.

3. Board Meetings

Corporations, nonprofit organizations, and government agencies often require detailed records of board meetings, making this another potential source of work for freelancers.

4. Arbitrations

Alternative dispute resolution settings such as arbitration hearings also require official transcripts, providing another lucrative opportunity for freelancers.

5. Captioning for the Deaf and Hard of Hearing

Freelance court reporters with specialized training can work in broadcast captioning, live-event captioning, or CART (Communication Access Realtime Translation) services, ensuring accessibility for individuals who are deaf or hard of hearing.

---

Earning Potential for Freelance Court Reporters

One of the most appealing aspects of freelancing as a court reporter is the potential for high earnings. According to the latest data, freelance court reporters can earn:

• Entry-Level (0-2 years experience): $40,000 – $100,000 per year
• Mid-Level (3-5 years experience): $70,000 – $150,000 per year
• Experienced (5+ years experience): $300,000 or more per year

Freelancers’ income depends on several factors, including workload, location, and specialization. For example, those providing CART services or working in high-demand legal markets can command higher rates. Additionally, freelancers can earn extra income by selling copies of their transcripts to attorneys and other interested parties.

---

Finding Work as a Freelance Court Reporter

Securing consistent work as a freelance court reporter requires a proactive approach. Here are some effective strategies to land assignments:

1. Join a Court Reporting Agency

Many agencies specialize in connecting freelance court reporters with legal professionals who need transcription services. Signing up with multiple agencies can increase job opportunities.

2. Utilize Online Job Platforms

Websites such as CoverCrow, and industry-specific job boards on Facebook list freelance court reporting jobs. 

3. Network with Legal Professionals

Building relationships with other reporters, agencies, lawyers, paralegals, and legal secretaries can lead to direct work opportunities. Attending legal industry events, joining professional associations, and leveraging social media can all help expand your professional network.

4. Market Your Services Independently

Creating a personal website and showcasing your expertise can help attract clients. Offering trial discounts, maintaining an active presence on legal forums, and sending cold emails to law firms can also be effective ways to generate business.

5. Stay Up-to-Date with Industry Certifications

Having certifications such as the NCRA’s Registered Professional Reporter (RPR) or Certified Realtime Reporter (CRR) can increase credibility and lead to better job opportunities.

---

Tips for Success as a Freelance Court Reporter

To thrive as a freelance court reporter, consider these best practices:

1. Invest in High-Quality Equipment: Reliable stenography machines, laptops, and transcription software are essential for efficiency.
2. Maintain Accuracy and Speed: The ability to quickly and accurately transcribe proceedings will set you apart from competitors.
3. Manage Finances Wisely: Since freelancers don’t have employer-provided benefits, it’s crucial to budget for taxes, insurance, and retirement savings.
4. Be Adaptable: Different assignments may require different formats and styles of transcription. Flexibility is key to keeping clients satisfied.
5. Keep Learning: Continuous professional development through courses and certifications will help you stay competitive in the industry.

---

Conclusion

Freelancing as a court reporter offers numerous advantages, including flexibility, high earning potential, and a variety of job opportunities. While it requires discipline, networking, and business acumen, those who take the right approach can build a successful and rewarding career.

By leveraging job platforms, networking, and honing essential skills, freelance court reporters can thrive in this ever-growing field. Whether you’re just starting or looking to transition from a salaried position, freelancing in court reporting presents an exciting and profitable career path.

In the realm of professional practice, maintaining ethical standards and ensuring accountability are paramount. The National Society of Professional Engineers (NSPE) has long upheld the principle of “Responsible Charge” to safeguard the integrity of the engineering profession. This concept mandates that licensed engineers exercise direct control and personal supervision over engineering work, ensuring that all projects meet ethical, safety, and professional standards. The court reporting industry, which plays a crucial role in the judicial system, can draw valuable lessons from this model to enhance its own ethical frameworks and professional accountability.

Understanding “Responsible Charge” in Engineering

The NSPE defines “Responsible Charge” as the direct control and personal supervision of engineering work. This means that a licensed Professional Engineer (PE) must be actively involved in the engineering process from conception to completion, making critical decisions and overseeing the work to ensure it adheres to established standards. The PE cannot merely review documents post-preparation; they must be engaged throughout the project’s lifecycle.

csiresources.org

This principle ensures that engineering projects are executed with a high degree of professionalism and ethical responsibility. It holds engineers accountable for their work, requiring them to apply their expertise and judgment to protect public safety and welfare. By maintaining “Responsible Charge,” engineers affirm their commitment to ethical practice and the continuous oversight of their projects.

Ethical Frameworks in Court Reporting

Court reporters are entrusted with the critical task of capturing and transcribing legal proceedings accurately and impartially. The integrity of the judicial process relies heavily on their professionalism and ethical conduct. Recognizing this, professional organizations have established codes of ethics to guide court reporters in their duties.

The National Court Reporters Association (NCRA) outlines several key ethical principles:

1. Impartiality: Court reporters must be fair and impartial toward each participant in all aspects of reported proceedings and always offer to provide comparable services to all parties. ncra.org
2. Conflict of Interest: They should be alert to situations that are conflicts of interest or may give the appearance of a conflict. If such a situation arises, the reporter must disclose it promptly. ncra.org
3. Confidentiality: Preserving confidentiality and ensuring the security of information entrusted to the reporter by any parties in a proceeding is paramount.

These ethical guidelines are designed to uphold the accuracy, impartiality, and confidentiality of the court reporting profession, thereby maintaining public trust in the judicial system.

Applying “Responsible Charge” to Court Reporting

While court reporters already uphold a high level of responsibility for the accuracy and completeness of their transcripts, the industry lacks a formal “Responsible Charge” statement. Adopting a concept similar to this could further reinforce professional accountability and integrity. By officially recognizing this critical value, the court reporting industry could enhance its commitment to ethical practices and strengthen the trust placed in its work within the legal system.

This involves court reporters being actively engaged in all stages of the reporting process, from the initial reporting of proceedings to the final transcription. They exercise direct oversight over any assistants or technologies used in the process, such as scopists and proofreaders, ensuring that every aspect of the work meets the highest standards of accuracy and impartiality.

Moreover, by adopting a “Responsible Charge” model, court reporters would affirm their commitment to continuous professional development, staying abreast of advancements in technology and best practices in the field. This proactive approach would not only enhance the quality of their work but also reinforce public confidence in the integrity of the judicial process.

Benefits of Adopting a “Responsible Charge” Model

Implementing a “Responsible Charge” framework in court reporting offers several significant benefits:

1. Accountability: Court reporters are directly accountable for their work, ensuring a high level of diligence and professionalism.
2. Accuracy: With direct oversight of the entire reporting process, the likelihood of errors or omissions in transcripts are minimized.
3. Increased Public Trust: Demonstrating a commitment to ethical responsibility and professional standards bolsters public confidence in the court reporting profession and the judicial system as a whole.
4. Professional Development: A “Responsible Charge” model encourages continuous learning and adaptation to new technologies and methodologies, ensuring that court reporters remain at the forefront of their profession.

Adopting a “Responsible Charge” statement presents no significant challenges for the court reporting industry. It requires no additional training, technology, or changes to job responsibilities, as court reporters are already performing these duties. The value lies in formally recognizing this responsibility as the core strength of the profession within the legal industry. Implementing this framework simply affirms the professionalism, accountability, and ethical commitment that court reporters already provide.

Conclusion

The concept of “Responsible Charge” has been instrumental in upholding the integrity and professionalism of the engineering field. By adopting a similar framework, the court reporting industry can enhance its ethical standards, improve accountability, and reinforce public trust. The potential benefits make a compelling case for integrating “Responsible Charge” into the court reporting profession’s ethical framework. Through proactive engagement and a commitment to continuous improvement, court reporters can ensure that they continue to serve as impartial and accurate custodians of the judicial record.

“California’s New Freelance Worker Protection Act: What Court Reporters Need to Know in 2025” In a significant move to bolster protections for freelance professionals, California Governor Gavin Newsom signed Senate Bill 988, known as the Freelance Worker Protection Act (FWPA), into law on September 28, 2024. Effective January 1, 2025, this legislation introduces critical safeguards for freelancers, including mandatory written contracts and stringent payment timelines. For court reporters operating as independent contractors, understanding and leveraging the FWPA is essential to ensure fair compensation and legal compliance.

Key Provisions of the Freelance Worker Protection Act

The FWPA establishes several fundamental requirements aimed at protecting freelance workers:

1. Mandatory Written Contracts: For engagements where the compensation is $250 or more, the hiring party must provide a written contract. This contract must include:
   • The names and mailing addresses of both the hiring party and the freelance worker.
   • An itemized list of services to be provided, detailing the value of each service and the rate and method of compensation.
   • The payment due date or the mechanism by which the payment date will be determined.
   • The date by which the freelance worker must submit a list of services rendered to facilitate timely payment.
2. Timely Payment: The FWPA mandates that payment be made as specified in the contract. If the contract does not specify a payment date, compensation must be rendered no later than 30 days after the completion of services. Importantly, once work has commenced, hiring parties cannot require freelancers to accept less compensation than agreed upon or to provide additional services as a condition for timely payment.
3. Anti-Retaliation Protections: The act prohibits hiring parties from discriminating or retaliating against freelancers who assert their rights under the FWPA. This includes protections for freelancers who oppose prohibited practices, participate in related proceedings, or seek to enforce their rights.
4. Enforcement and Remedies: Freelancers have the right to bring civil actions against hiring parties that violate the FWPA. Available remedies include injunctive relief, reasonable attorney’s fees and costs, and specified damages. For instance, if a hiring party refuses to provide a written contract upon request, the freelancer may be awarded an additional $1,000. Failure to pay timely compensation can result in damages up to twice the unpaid amount.

Implications for Court Reporters

As a court reporter operating as a freelance professional, the FWPA offers significant protections to ensure fair treatment and prompt payment. Here’s how you can benefit:

• Ensure Written Agreements: Always secure a written contract for assignments valued at $250 or more. This contract should clearly outline the services you will provide, the compensation rate, payment method, and payment schedule. Having a detailed contract not only aligns with FWPA requirements but also provides clarity and legal protection for both parties.
• Adhere to Invoicing Procedures: Submit your invoices promptly and in accordance with the terms specified in your contract. Clearly itemize the services rendered and ensure that your invoices align with the agreed-upon rates and payment schedules. This practice facilitates timely payment and serves as a record in case of disputes.
• Understand Your Rights: Familiarize yourself with the anti-retaliation provisions of the FWPA. If you encounter any adverse actions after asserting your rights—such as delayed payment, reduced compensation, or refusal of future work—you are protected under the law and can seek legal recourse.
• Maintain Records: Keep thorough records of all contracts, communications, and invoices related to your freelance work. The FWPA requires hiring parties to retain contracts for at least four years; as a best practice, you should do the same. These records are invaluable if you need to enforce your rights or substantiate a claim.

Preparing for the FWPA Implementation

With the FWPA taking effect on January 1, 2025, it’s crucial to prepare accordingly:

• Review Existing Contracts: Assess your current agreements to ensure they meet the FWPA’s requirements. If any contracts lack the necessary provisions, work with your clients to update them before the law takes effect.
• Educate Your Clients: Inform your clients about the FWPA and its implications. Encourage them to adopt compliant practices, such as providing detailed written contracts and adhering to specified payment terms.
• Seek Legal Advice if Necessary: If you’re uncertain about any aspects of the FWPA or how it applies to your work, consult with a legal professional specializing in labor law. They can provide guidance tailored to your specific situation and help ensure compliance.

Conclusion

The Freelance Worker Protection Act represents a significant advancement in safeguarding the rights of freelance professionals in California. For court reporters, this legislation ensures that your services are recognized with the respect and timely compensation they deserve. By understanding and adhering to the FWPA’s provisions, you can enhance your professional relationships, secure fair payment, and confidently navigate your freelance career.

For more detailed information, you can refer to the full text of the bill here.

Artificial intelligence (AI) is being heralded as the future of court reporting, promising faster transcription speeds, improved accuracy, and better integration with case management systems. However, this rapid rise of AI technology in legal proceedings is a cause for concern, and its integration into sensitive legal processes may be more harmful than beneficial. The increasing reliance on AI for transcription work introduces significant risks that need to be critically examined. This article argues that AI should not replace human court reporters but instead be regarded with skepticism and caution due to its numerous limitations and potential ethical implications.

AI: A Threat to Accuracy and Context

One of the most significant promises AI makes is improving transcription accuracy. The argument is that AI can process speech much faster than humans, reducing the time and effort required to create legal transcripts. But speed is not always the ultimate goal in legal settings, where precision is paramount. AI often lacks the nuanced understanding of human speech, especially when it comes to legal terminology, colloquialisms, idiomatic expressions, and accents. It can fail to capture the true meaning behind complex testimony, rendering the resulting transcript either misleading or outright wrong.

While it’s true that AI can transcribe large volumes of speech quickly, it often does so without the comprehension required to understand legal context. A misinterpreted word or a lack of sensitivity to the tone of a speaker can drastically alter the meaning of testimony. This is where human court reporters are irreplaceable. Unlike AI, human reporters bring not only technical transcription skills, but also the ability to interpret the surrounding context, ensuring that no critical detail or subtlety is missed. AI simply lacks this depth of understanding, and as such, cannot be fully trusted in legal contexts where every word carries weight.

The Ethical Dangers of AI in Legal Transcription

The ethical concerns surrounding AI use in legal transcription are profound and cannot be ignored. AI tools, in their very design, require large datasets of information to function effectively. These datasets can sometimes include sensitive or confidential information, raising the specter of data breaches or inadvertent exposure of private details. AI’s reliance on such data, even if anonymized, leaves the door open for ethical violations. The possibility of data leaks, unintentional cross-contamination of information, or unauthorized access to personal identifiable information (PII) or personal health information (PHI) cannot be dismissed lightly.

The training of AI systems often involves information gathered from a wide array of sources, some of which may not be vetted or protected to the same degree as confidential legal documents. Despite claims that AI transcription systems adhere to strict confidentiality protocols, no technological system is foolproof. Cybersecurity threats are a constant and growing concern, and AI-based systems are often prime targets. Relying on AI in this context could expose sensitive information to potential breaches and misuse, a risk far too great for something as vital as the integrity of the legal process.

Human Judgment is Irreplaceable

The idea of AI as a collaborator, rather than a replacement for court reporters, is a widely circulated narrative. The truth, however, is that human judgment is irreplaceable. Court reporters are not merely transcribing speech; they are also exercising critical judgment throughout the process. They flag problematic sections of testimony, interpret nuanced dialogue, and have a duty to correct inaccuracies in real time. AI cannot replicate these instincts.

Furthermore, legal proceedings are often chaotic and unpredictable. Court reporters are trained to adapt to these unpredictable environments, handling disruptions, changes in speech patterns, and urgent requests for clarifications. AI, on the other hand, requires human intervention for these adjustments. It may misinterpret speech when the environment becomes noisy or when speakers are interrupted, adding another layer of uncertainty to its efficacy. In high-stakes legal proceedings, this lack of flexibility could prove disastrous.

The Cultural Blind Spots of AI

The legal world is not just filled with complex jargon; it is also diverse, with multiple languages, dialects, and cultural nuances that vary from jurisdiction to jurisdiction. While AI systems can process large amounts of speech data, they often struggle to accurately represent the diverse expressions and idioms found in different legal communities. For example, terms or references that are culturally significant may be misinterpreted or lost entirely by an AI system. This is especially true in courts where different dialects or regional accents may be present.

Human court reporters, however, bring a vital cultural awareness to the table. They can adapt to various linguistic and cultural variations and ensure that the integrity of the record is maintained. By relying on AI, we risk a diminished ability to ensure that transcripts faithfully represent the diversity of voices in the courtroom.

AI’s Limitations in Security and Confidentiality

While proponents of AI often tout the advanced encryption and privacy features of AI systems, the fact remains that human oversight is crucial to ensuring confidentiality in legal matters. AI is only as secure as the humans who maintain and monitor it. We cannot place blind trust in any automated system, particularly one that deals with sensitive data. The very premise that AI can bolster confidentiality is flawed when the system’s reliance on external oversight and constant maintenance is considered.

It is worth noting that many legal professionals already trust human reporters with the responsibility of ensuring confidentiality. This long-established tradition should not be undermined by AI, whose security protocols are constantly being tested and challenged. Instead of reducing human involvement, the legal system should prioritize strengthening the role of human reporters who are bound by strict confidentiality rules and whose loyalty to the court and its proceedings cannot be questioned.

The Risk of Job Displacement and Over-Reliance on Technology

AI’s integration into court reporting raises serious concerns about job displacement. As technology continues to improve, it is not unreasonable to fear that the profession of court reporting may be diminished or even replaced altogether. The human touch, judgment, and adaptability in the courtroom cannot be replicated by a machine, and the loss of these essential skills would be detrimental to the legal field.

Moreover, the reliance on AI in other areas of legal work could have far-reaching consequences. If we continue down this path, it could signal a wider trend toward over-reliance on AI systems at the expense of the human professionals who have long ensured the integrity of legal processes. A balance must be struck, but the growing enthusiasm for AI threatens to tip the scales in favor of automation, jeopardizing the jobs and expertise that have upheld the legal system for generations.

Conclusion: A Cautionary Path Forward

While AI has its place in the legal world, its integration into court reporting should be viewed with caution. The risks associated with its lack of nuance, ethical concerns, potential for job displacement, and inability to adapt to unpredictable courtroom scenarios far outweigh the promises of efficiency and speed. The legal field is not a place where shortcuts should be taken, especially when it comes to the accuracy, confidentiality, and fairness of transcripts.

Instead of hastily adopting AI, the legal industry must carefully consider the potential long-term consequences. Court reporters are not an obsolete relic of the past but an essential part of the legal process, one that must not be replaced by a machine, no matter how sophisticated. By safeguarding the human role in court reporting, we ensure that the legal process remains grounded in the values of accuracy, fairness, and accountability.

Artificial Intelligence (AI) has emerged as a transformative force across multiple industries, helping professionals become more efficient, accurate, and organized. While there’s often concern that AI will replace human roles, it’s more accurate to view AI as a powerful tool that supports and enhances the work of experts. This is especially true for court reporters, whose roles are critical in maintaining the integrity of the legal system. While AI cannot replace the nuanced judgment and legal expertise that court reporters bring to the table, it can certainly aid them in several key areas, such as research, verifying spellings, and culling attorney contact information to populate our appearance pages.

AI is revolutionizing the way we access and interact with information! Leading AI models like OpenAI’s ChatGPT, Google’s Gemini, Microsoft’s CoPilot, IBM’s Watson, Apple’s Apple Intelligence, and China’s DeepSeek are reshaping the digital landscape, marking a new era of Information Technology.

With AI, you can receive concise or detailed answers to almost any question, significantly reducing the time spent searching through traditional search engines. Some AI tools can browse the web in real time, while others generate responses based on vast knowledge databases. AI makes information more accessible by presenting it in clear, conversational language and allowing for interactive discussions on complex topics.

For example, you can ask AI to list all the cities in your state with a population under one million that have no snowfall in winter; you can ask about health and wellness without getting lost down the rabbit hole of endless clicks on google search results, or find detailed instructions on growing your spring garden, with images and follow-up offers for more information you might not have thought of; you can seek from AI self-improvement, travel advice, weight loss, the latest science and technology, or guidance on investment basics. You can have a conversation with all your inquiries met about any topic you can imagine. AI can rapidly analyze data and provide insights that would otherwise take hours of manual research.

AI in Court Reporting: A Tool for Efficiency and Accuracy

Court reporters are essential in capturing and documenting the spoken word during legal proceedings. They produce accurate verbatim transcripts that serve as the official record of hearings, trials, and other legal events. This responsibility requires not only technical skills, but also a strong understanding of legal terminology, case details, and the ability to work under tight deadlines. While AI can’t replicate the deep expertise and decision-making capabilities of a skilled court reporter, it can greatly improve their efficiency and ensure a higher level of accuracy when it comes to research and data management.

AI is not replacing human research—it’s an advanced tool that enhances our ability to find and process information. In industries like medicine, AI assists doctors by analyzing patient data and suggesting possible diagnoses or treatments, while final decisions still rest with medical professionals.

How AI Can Assist Court Reporters

1. Legal Research

Court reporters often work in fast-paced environments where they are required to keep up with a wide variety of legal cases. One of the most time-consuming aspects of their work is the need to research legal precedents, statutes, and case laws relevant to the proceedings they are covering. This requires knowledge of specific legal databases and an understanding of how to search through relevant documents.

AI can play a significant role in legal research by offering advanced tools that process massive volumes of legal data quickly. AI-driven platforms can help court reporters access and sift through case law, statutes, and judicial rulings, quickly providing relevant information for the case at hand. By doing so, AI minimizes the time spent on manual research, enabling court reporters to focus more on the transcript’s quality and accuracy.

These AI tools can also keep court reporters up-to-date with recent changes in the law, automatically flagging any new precedents or rulings that might impact their work. This helps them maintain accuracy, ensuring that transcripts reflect the latest legal developments. The quick access to relevant legal information enables court reporters to create more accurate, informed, and reliable records of the proceedings.

2. Spellings and Legal Terminology Verification

Legal documents are filled with specialized terms, names, acronyms, and specific jargon that are essential to the integrity of the transcript. One of the biggest challenges for court reporters is ensuring that every name, term, and phrase is spelled correctly and consistently throughout the transcript. A small mistake, such as misspelling an attorney’s name or confusing legal terminology, can lead to significant issues down the line.

AI can assist by offering spell-checking and terminology verification tools specifically tailored for legal contexts. These tools are capable of recognizing and suggesting the correct spellings for even the most complex legal terms, case names, and jargon.

By leveraging AI to offer spellings, court reporters can save valuable time that would otherwise be spent manually searching through Google and other internet databases. However, it’s important to remember that human expertise is necessary to ensure that context is taken into account. AI can offer tools to aide a court reporter in producing transcripts, but the court reporter must use their judgment to make the final decision.

3. Managing Attorney Contact Information

Court reporters often need to find up-to-date contact information for attorneys involved in the cases they work on. This includes names, addresses, phone numbers, email addresses, and law firm details. Finding this information can be particularly challenging when court reporters are working on tight deadlines, and ensuring that all contact details are accurate and current is essential.

AI can help streamline this process by using intelligent algorithms to track and update attorney contact details. AI-powered systems can help court reporters quickly locate specific attorneys or law firms and provide the most current contact information, often by cross-referencing public databases and legal directories. These systems can also organize contact information in an easily searchable database, making it quicker and more efficient for court reporters to retrieve the details they need during or after proceedings.

4. Researching Case-Specific Information

Court reporters sometimes need to dig into specific case details—whether it’s past rulings, associated documents, or other important pieces of information—that can help them understand the context of a legal proceeding. For example, they might need to look up a past decision in the same case or find specific articles of law that are referenced in the hearing. This research is often tedious and time-consuming.

AI can dramatically reduce the time spent on this kind of research by instantly accessing legal databases, identifying relevant documents, and even summarizing important case details. AI systems can search through a vast amount of legal texts, providing court reporters with summarized information or direct links to the most pertinent documents. This quick access allows court reporters to better understand the context of the proceeding and ensures that they’re accurately reflecting the intent of the attorneys and judges involved.

By automating the research process, AI allows court reporters to focus more on the actual documentation of the hearing or trial, knowing that they have accurate and comprehensive case information at their fingertips.

5. Improving Workflow and Organization

In addition to assisting with legal research, spellings, and finding contact information, AI can improve the overall workflow for court reporters. AI tools can help keep track of deadlines, organize transcript deadlines and workload, and even handle administrative tasks like scheduling. By automating these routine processes, AI allows court reporters to focus on the critical aspects of their work—ensuring that the final transcript is accurate, comprehensive, free from error, and turned in on time.

Furthermore, AI can offer intelligent search capabilities to help court reporters quickly retrieve the information they need, whether it’s a particular transcript, case law, or attorney contact. This reduces the need for manual searching, helping court reporters stay organized and on top of their work.

The Human Element in Court Reporting

While AI offers numerous advantages, it’s important to recognize that it cannot replace the judgment, expertise, and critical thinking that human court reporters provide. The role of the court reporter is not just about typing or transcribing—it involves interpreting the meaning of legal proceedings, understanding the nuances of legal language, and making decisions about the accuracy and integrity of the final transcript.

AI can assist with research, terminology, and contact information management, but the final responsibility for accuracy, consistency, and quality rests with the human court reporter. Court reporters still need to exercise their professional judgment to ensure that the data provided by AI tools is correct and relevant in the context of the case.

Conclusion

AI is an invaluable tool for court reporters, offering support in areas such as legal research, terminology verification, and finding attorney contact information. By automating routine tasks and providing faster, more accurate access to information, AI enhances the efficiency and effectiveness of court reporters, allowing them to focus on their core responsibilities. However, the human element remains essential to the process. Court reporters’ expertise, judgment, and attention to detail are irreplaceable, and AI should be seen as a partner that supports rather than replaces their role.

With AI as a trusted ally, court reporters can continue to provide high-quality, accurate transcripts that are essential to the legal system, all while benefiting from the speed, organization, and insight that AI brings to the table. The future of court reporting lies in the collaboration between human skill and advanced technology, and AI is the key to unlocking even greater potential in this field. AI will empower us to work smarter, learn faster, and solve problems more efficiently than ever before!